What Does a Wedding Day Coordinator Actually Do?

You’ve poured your heart into planning your wedding - pinned all the inspiration, booked the dream team of suppliers, built your run sheet down to the minute. So… do you really need a wedding day coordinator?

Short answer? Absolutely.

Because when the day finally arrives, the last thing you want to be doing is checking on the florist, cueing the music, or running through table settings in rollers and a robe. That’s where a wedding day coordinator steps in.

Here’s exactly what we do - and why it makes all the difference.

1. We’re Your Go-To Person on the Day

You don’t want your mum answering calls from the hire company or your best friend chasing down the champagne tower.

A coordinator becomes the main point of contact for everyone: vendors, venue, and even guests with questions.

That means your entire crew can relax and actually be present - from morning mimosas to the final farewell.

2. We Keep Things Running (Even When They Don’t Go to Plan)

Delays happen. Weather shifts. Someone always forgets something. But when you’ve got a coordinator, those hiccups don’t become full-blown stress spirals.

We problem-solve on the fly, adjust the timeline as needed, and make sure you never even know there was a blip.

I’ve had entire hire company delays and still managed to get everything up in time, with zero panic from the couple.

3. We Bring Your Vision to Life

From placing your welcome signage and candles just-so to cueing your entrance and fluffing your dress before you walk down the aisle, we’re the extra set of hands (and eyes) that turn all your planning into reality.

You don’t have to worry about what’s being set up or whether the musicians are ready. You just get to be there in the moment.

4. We Coordinate Vendors Like a Total Pro

We’re in constant contact with your photographer, celebrant, caterer, and band so everyone’s in sync.

We know who needs what and when, and we make sure transitions happen smoothly. Think of us as your wedding-day stage manager, making sure every scene unfolds beautifully behind the curtain.

5. We Step In Well Before the Big Day

At Hitch Perfect, coordination starts long before your wedding morning. We typically come on board around 6–8 weeks out, giving us time to dive into the details, confirm all your suppliers, and create a tailored, foolproof timeline.

We’ll check nothing’s been missed, flag any red flags, and make sure your entire wedding day plan is rock solid before we’re ever on-site. So when the day rolls around, you can feel confident knowing everything’s under control.

So, Do You Need a Wedding Day Coordinator?

Only if you want to actually enjoy your wedding.

A coordinator isn’t a luxury - it’s your secret to peace of mind. You’ve done the planning. Let someone else carry the clipboard while you carry your bouquet.

Want to know more about on-the-day coordination or how it can fit into your plans? Get in touch - I’d love to help you feel calm, confident, and fully present on your wedding day.