How Long Does Wedding Planning Take? A Realistic Guide for Engaged Couples
If you’ve just said yes (congratulations, by the way!) and are now wondering “how long does wedding planning take?” — you’re not alone. This is one of the first questions most couples ask, and for good reason. Between venues, vendors, styling, logistics, and budgets, it can feel like you need a small army — or at least a very organised spreadsheet — to pull it all together.
But the good news? With the right approach (and the right planner), it doesn’t have to be stressful or drawn out. Let’s break it down together so you know exactly what to expect, how long to allow, and how to make the most of your engagement season.
The Short Answer: 12–18 Months Is Ideal
While every couple’s journey looks a little different, most full-scale weddings take around 12 to 18 months to plan comfortably. This timeframe allows space for meaningful decision-making, supplier availability, and the all-important enjoying-your-engagement part.
That said, I’ve worked with couples who’ve planned incredible weddings in as little as two months, and others who’ve taken two years or more — so there’s no one-size-fits-all. What matters most is understanding how your priorities, budget, and timeline fit together.
Why It Takes That Long
1. Venue Availability
Your venue sets the tone for everything — from the aesthetic to your guest count and budget. Popular venues (especially garden estates, wineries, and heritage properties in South East Queensland) can book out 18–24 months in advance, particularly for spring and autumn weekends.
If you have your heart set on a specific location, this is often the first and most time-sensitive step.
2. Securing Key Vendors
Once your venue is locked in, you’ll want to secure your priority items such as celebrant, photographer, videographer, florist, stylist, and entertainment early — ideally within the first three months. The best in the business tend to book up quickly, and this is where having a planner on your side makes all the difference.
Your vendors are really what make your entire wedding, so this is an extremely important consideration when approaching a planning timeline.
3. Design and Styling Decisions
Designing your wedding — from florals to signage to tablescapes — takes time to get right. A good design process is more than just a Pinterest board; it’s about creating a cohesive vision that feels like you and is approached with intent.
When I work with couples, this stage often involves questionnaires, planning meetings, moodboards, venue layouts, colour palettes and an entire concept design presentation — a collaborative process that unfolds naturally once the core suppliers are secured and I get to know my couples a bit better.
4. Guest Logistics and Administration
Guest lists, accommodation blocks, RSVPs, dietary notes, and transport logistics can take longer than you think — especially if you’re planning a destination or semi-remote wedding. Spacing these tasks over several months helps avoid last-minute stress.
5. Final Confirmations and Rehearsal
The final 6–8 weeks before your wedding are where all the details come together very quickly: confirming run sheets, styling briefs, floor plans, and vendor schedules. This is where your planner’s experience shines — turning months of planning into a seamlessly coordinated celebration. It’s vital to have several check ins with your suppliers in this last sprint up to the wedding to ensure everyone is on the same page.
If You’re Planning in Less Than 12 Months
Don’t panic — it’s absolutely doable! You’ll just need to prioritise efficiently and make quicker decisions.
For shorter timelines, I recommend:
Focusing on what matters most — your top three priorities such as venue, photography, and entertainment. are good starting points. If you’re not sure of what your priorities are, I have a free worksheet you can use to gain some clarity!
Being flexible with dates (consider a Thursday, Sunday, or off-peak season).
Leaning on professional help — whether that’s a full-service planner or on-the-day coordinator who can fast-track the process and handle logistics while you focus on the fun parts.
What a Planner Actually Does (and How They Save You Months of Stress)
Wedding planning is a full-time job in itself — which is why so many couples bring in a professional to handle the heavy lifting.
As a planner, my job isn’t just to “book vendors” — it’s to guide you through each decision with clarity and intention. I help you:
Build a personalised planning timeline that fits your engagement length.
Secure trusted, high-quality suppliers within your budget.
Design a cohesive, meaningful celebration that feels authentically yours.
Coordinate the entire day seamlessly so you can be fully present.
Just to name a few!
With a planner, your 18-month process can feel like six — because you’re supported, organised, and free from overwhelm.
There’s no “right” amount of time to plan your wedding — only what works best for you. Whether you’ve got two years or two months, what truly matters is creating a celebration that feels intentional, personal, and seamless.
I’d love to chat about your dream day - reach out and let’s talk!